Privacy Notice

Last updated 18 Mar 2020

Who are we?

Sekolah Notre Dame is a private school located in Jakarta, Indonesia.


What’s covered by this Privacy Notice?

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.


Why does Sekolah Notre Dame need to collect and store personal data?

In order for Sekolah Notre Dame to provide you with Moodle Elearning we need to collect personal data for correspondence purposes and/or to allow us to provide you our service(s). We are committed to ensuring that the information we collect and use is appropriate for this purpose. Sekolah Notre Dame is a private school which values its users’ data protection and privacy rights and we have no interest in collecting data beyond what we need to make our service(s) work for you.


Integrated Services

You may be given the option to access or register for the Service through the use of your user name and passwords for certain services provided by third parties (each, an “Integrated Service”), such as through the use of your Google account, or otherwise have the option to authorize an Integrated Service to provide Personal Data or other information to us. By authorizing us to connect with an Integrated Service, you authorize us to access and store your name, email address(es), and basic profile information that the Integrated Service makes available to us, and to use and disclose it in accordance with this Policy. You should check your privacy settings on each Integrated Service to understand what information that Integrated Service makes available to us, and make changes as appropriate. Please review each Integrated Service’s terms of use and privacy policies carefully before using their services and connecting to our Service.


Will Sekolah Notre Dame share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Sekolah Notre Dame in the course of dealing with you. We do this because there are some services, such as our video conferencing facility, which will not work unless we are able to make these transfers. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to deliver the service they provide on our and of course, your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Sekolah Notre Dame’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, or if it is necessary to comply with an employment contract, or we are legally required to do so. If you would like an up-to-date register of all our third-party service providers, please contact [email protected] and we will be happy to provide it.


How will Sekolah Notre Dame use the personal data it collects about me?

Sekolah Notre Dame will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Sekolah Notre Dame maintains a register of its data processes which includes a record of the data retention policy for each type of data collected and is committed to only ever trying to process the minimum amount of data needed. Sekolah Notre Dame is required to retain certain information in accordance with the Law, such as information needed for audit purposes.


Can I find out what personal data Sekolah Notre Dame holds about me?

Sekolah Notre Dame at your request, can confirm what information we hold about you and how it is processed.


Agreeing to these terms is your Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Where consent is required for Sekolah Notre Dame to process both standard and sensitive types of personal data, it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. Agreement with this Privacy Notice and its accompanying terms and conditions (as applicable) (and any Data Processing Agreements, if they apply to you) will be considered to be explicit consent and we will keep a copy of the records of that consent for audit purposes.